General Duties of the Administrative Affairs Division

Human Resources Management:

• Organizing personnel records (faculty members, administrative staff, and technicians).
• Monitoring official attendance and different types of leaves (annual, sick, maternity, etc.).
• Issuing administrative orders related to appointment, transfer, secondment, and termination of service.

Follow-up of Official Correspondence:

• Preparing and documenting official letters issued by the college.
• Receiving incoming correspondence from the university presidency or relevant ministries and distributing them to the concerned departments.
• Archiving and documenting administrative correspondence in both electronic and paper formats.

Daily Work Organization:

• Monitoring employees’ attendance and departure, and maintaining related schedules.
• Coordinating daily administrative tasks and distributing assignments among division staff.

Supervision of General Services:

• Following up on maintenance, cleaning, and logistical services within college facilities.
• Supervising office supplies and equipment (furniture, computers, office materials).

Preparation of Administrative Reports:

• Submitting periodic reports to the Dean’s Office regarding staff affairs and the overall administrative situation.
• Contributing to the preparation of developmental plans for administrative affairs.

Organization of Files and Records:

• Creating a database for college personnel.
• Maintaining paper and digital copies of essential documents such as administrative orders, promotion decisions, etc.

Participation in Committees:

• Representing the division in specialized administrative committees (e.g., recruitment committees, inventory committees, etc.).

Asst. Lecturer Zabar Hassan Shomel

Abhar Qais Salih

Khalid Akram Shujaa

Dalal Rafea Mohammed

Hussein Ali Daham

Ahmed Hatem Jasim

Zubaida Abdullah Dhnoun

• Hussein Mahmoud Salih
• Ahmed Hussein Altaif

Fatima Wasim Sami